Event Food Service or Catering Checklist for a 20-Month Timeline

Book Catering Service
- Research local catering companies that specialize in weddings.
- Check reviews and ratings to ensure quality service.
- Contact at least three catering services for quotes and availability.
- Schedule tastings to sample menus and discuss customization options.
- Finalize the catering service by 08/02/2025.
Select Menu Options
- Decide on a cuisine style that fits your wedding theme.
- Consider dietary restrictions and preferences of your guests.
- Choose between plated, buffet, or family-style serving options.
- Finalize the menu details with your chosen catering service.
Confirm Guest Count
- Collect RSVPs to get an accurate headcount.
- Communicate the final guest count to your caterer.
- Make adjustments to menu and service based on the guest count.
Arrange for Rentals
- Determine if you need additional items (tables, chairs, linens, etc.) from the caterer.
- Book rental services if the caterer does not provide these items.
Finalize Catering Contract
- Review the catering contract carefully.
- Confirm all details including menu, service style, and pricing.
- Sign the contract and provide any necessary deposits by 08/02/2025.
Plan for Day-of Coordination
- Discuss logistics with the catering team for the wedding day.
- Assign a point-of-contact for catering on the wedding day.
- Confirm delivery and setup times with the caterer before the wedding.

Event Food Service or Catering Checklist for a 20-Month Timeline and 201 - 300 guests