Event Food Service or Catering Checklist for a 13-Month Timeline and 101 - 150 guests

Wedding Catering Booking Timeline

• Book Catering Service
  • Research and shortlist potential catering services that fit your budget and style.
  • Contact caterers for quotes and availability for 04/10/2025.
  • Schedule tastings to evaluate food quality and service style.
  • Finalize the catering company by signing the contract and paying the deposit.
• Finalize Menu Selection
  • Work with your caterer to develop a customized menu that caters to your guest count of 101 - 150.
  • Consider dietary restrictions and preferences of your guests.
  • Confirm menu details by 04/10/2025 to allow for any necessary adjustments.
• Arrange for Additional Food Services
  • If applicable, discuss options for appetizers, desserts, and beverages with your caterer.
  • Consider hiring staff for serving and clean-up if your caterer does not provide this service.
• Confirm Final Guest Count
  • Reach out to guests for RSVPs to get an accurate headcount.
  • Provide the final guest count to your caterer at least 2 weeks before the wedding date.
• Check Logistics and Setup
  • Confirm the delivery time and setup details with your caterer.
  • Discuss any equipment needs (tables, chairs, linens) that may be required.
  • Ensure there is a designated area for catering personnel to work during the event.